Email

Gapfill exercise
Listen to the text

A manager is giving his colleagues some advice on how to prevent spam.Complete the sentences with the words in the gaps.
When you have entered all the answers, click on the "Check" button.

Email

What an email is
An email is an electronic message sent from one computer to another that can also include attachments: documents, pictures, sounds and even computer programs.
Although it’s much faster and easier to use than the post, snail mail, the two have many things in common: you send an email to a mail server (an electronic post office) where it is stored in a mailbox, which holds incoming mail until the recipient downloads it. Users are given an email address and a password by an Internet Service Provider (ISP).
A typical email address has three parts:
username@mail.kz
username – a person’s name or nickname
the @ sing means ‘at’
the domain name or network address: the mail server where the account is located. The final part of it, the top-lever domain, adds information about it, e.g. .com = company, .ogr = non profit institution, .co.uk = a company in the UK, . ru = Russia, .kz = Kazakhstan, etc.

Anatomy of an email

Email usually have two main parts.
1 The header generally include these:
TO (name and address of the recipient)
CC (carbon copy sent to another addressee)
BCC (blank/blind carbon copy)
SUBJECT (topic of the massage)
2 The body (the massage itself)
Some email programs also include a signature, with added information about the sender, at the end of the message.
You can make your message look more expressive or attractive by using smileys (also called emotions): little pictures either made with characters from the keyboard such as :-) for happy, :-o surprised, :-( sad, etc. or downloaded images and animations.

Spam

Spam, or junk email, is the name given to unwanted messages, mainly commercial advertising. Some companies, spammers, use it extensively because it’s cheaper than other types of advertising: you or your Internet Service Provider pay for it.


Mailing lists and newsgroups

A mailing list is a basic type of discussion group that uses email to communicate. The messages are distributed to all the subscribers, i.e. everyone who belongs to the list.
Newsgroups are similar. The main difference is that the message is not sent to someone’s mail server but to a bulletin board where everybody can read and answer the message.
   email address      mailing list      newsgroups      spam      spammers   
1 Never ever reply to a email or click on a link within the mail – this will lead to more junk email being sent to you. Unsubscribing only confirms you do actually exist, so they’ve hit the jackpot.
2 Don’t let your email address be displayed anywhere on the Internet, including , chat rooms or any websites.
3 Never forward a spam to other people - might be able to track their addresses too, and you could end up losing friends!
4 Send your emails on a strictly ‘need to know’ basis; don’t include everyone on a unless it is really necessary.
5 Treat your like your phone number – don’t give it out randomly. Try to use a different one when shopping online.